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Legal DP Secretary

A Legal DP Secretary’s role is to provide fee earners with a seamless, professional, accurate and efficient document production service.

Reporting to: Team Leader
Hours: 10.30am-6.30pm

The main duties of a Legal DP Secretary will include:

  • Producing and amending correspondence, documents, reports, faxes, deeds, attachments etc from a variety of sources, in house style [when defined] and in line with the Firm’s specific systems/procedures;
  • Producing and amending PowerPoint presentations, organisational charts, mail merges, excel spreadsheets and graphs;
  • Effectively using systems to prioritise and complete incoming work;
  • Proof reading and checking documents to ensure they are correct, in line with house style and, where applicable, attachments have been included;
  • Liaising with Team Leaders, Co-ordinator, Legal PAs, as appropriate, in relation to document production;
  • Ensuring documents are produced within the required timescales;
  • Supporting and helping other team members by sharing system knowledge and ensuring own and others’ skills are developed;
  • Assist Legal DP Secretaries across all departments within the Firm as required.

Other duties and responsibilities will include:

  • Regularly checking workloads within the departments and assisting/reprioritising wherever possible to avoid backlogs of work;
  • Assisting others in the department (or Legal PA team) whenever there is spare capacity or it is evident that a colleague needs assistance with their workload;
  • Picking up telephone calls for other members of the department when they are away from their desk;
  • Participating in a lunch time telephone rota within the team;
  • Working effectively with other legal and support departments as required;
  • Any other duties as reasonably requested by a person of an appropriate seniority.

Skill set

A Legal DP Secretary also has a responsibility to ensure that their skills set remains up to date and they are familiar with the Firm’s departments, key personnel, clients, internal systems and procedures. This will ensure that the Legal DP Secretary is able to carry out their role effectively and, where appropriate, discuss any training requirements with the Team Leader in their area. The basic skill set to be aimed for by each individual Legal DP Secretary is as follows:

  • Accurate typing speed of at least 60 words per minute;
  • Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint and any other core systems implemented by the Firm;
  • MOS qualified (or working towards certification);
  • Excellent telephone manner and, after training, competent knowledge of telephone system;
  • Excellent communication, organisational and team skills;
  • Excellent attention to detail;
  • Flexible and dependable, able to take the initiative;
  • Able to remain calm under pressure and work to tight deadlines;
  • Conscientious, approachable and enthusiastic;
  • Able to quickly build confidence, respect and trust with others.

Please submit your application via our online application link.

How to find us:
London Bankside

Bankside Office

240 Blackfriars Road
London
SE1 8NW
DX 53 Chancery Lane

Telephone: +44 (0)20 7629 7411
Fax: +44 (0)20 7629 2621
Email: bh@boodlehatfield.com

London Mayfair

Mayfair Office

6 Grosvenor Street
London
W1K 4PZ

Telephone: +44 (0)20 7629 7411
Fax: +44 (0)20 7629 2621
Email: bh@boodlehatfield.com

Oxford

Oxford Office

6 Worcester Street
Oxford
OX1 2BX

Telephone: +44 (0)20 7629 7411
Fax: +44 (0)20 7629 2621
Email: bh@boodlehatfield.com

Bankside Office

240 Blackfriars Road
London
SE1 8NW
DX 53 Chancery Lane

Telephone: +44 (0)20 7629 7411
Fax: +44 (0)20 7629 2621
Email: bh@boodlehatfield.com

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