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What Information Must A Company Display?

In an age where companies communicate with the outside world across a range of mediums and in diverse circumstances, it is important for those involved in the running of a company to be aware of the legislation regulating the disclosure of company information.

Registered name

The law requires companies to display their registered company name (rather than their trading name) on all forms of business correspondence or documentation. This includes business letters, notices, official publications, bills of exchange, promissory notes, endorsements, order forms, cheques, orders for money, goods or services, bills of parcels, invoices, demands for payments, receipts, letters of credit, and applications for licences to carry on a trade or activity.

Additional details

A company must also disclose the following additional information on all business letters, order forms and websites:

  • The company's registered name and company number (although a company may trade under a different name, the company's registered name should appear); 
  • The company's registered office; and 
  • The part of the UK where the company is registered.

Electronic communications as well as traditional formats are subject to these requirements. Therefore companies should display this information on their letters, email footers, compliments slips, order forms and any other communication that could be interpreted as a business letter.The required information can be set out in the small print of the communication, so long as the characters can be read by the naked eye. A company does not need to display the information on every page of its website, but it must be easily accessible and easy to read. Failure to comply with the legislation is a criminal offence and the company and every director who is in default could be liable to a fine.

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Bankside Office

240 Blackfriars Road
London
SE1 8NW
DX 53 Chancery Lane

Telephone: +44 (0)20 7629 7411
Fax: +44 (0)20 7629 2621
Email: bh@boodlehatfield.com

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